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Board of Directors' Mandate
(Adopted by the Board of Directors on November 21, 2008.)
I. Purpose
The business and affairs of International Minerals (the "Company")
are managed by the Executive Officers and senior management, under the
direction and supervision of the Board of Directors.
Directors shall at all times act in the best interests of the
Company and in good faith, exercising care, diligence and sound
business judgment.
The Board of Directors generally discharges its responsibilities
directly and through its Committees and by delegating the day-to-day
management of the Company to its Executive Officers.
The Board of Directors shall meet regularly with the Executive
Officers to review the business operations, financial results and
corporate governance of the Company. The Board relies on management to
keep the Board apprised of all significant developments affecting the
Company.
II. Composition
The Board of Directors shall meet as frequently as Directors deem
necessary, but not less than quarterly. The Directors of the Company
should comprise a mix of the necessary business skills to enable the
Board and its committees to properly discharge their responsibilities.
Therefore:
- Where feasible, the Board of Directors shall preferably be constituted at all times by a majority of Independent Directors.
- A Director is considered Independent if he or she is not a member
of management (an "Executive Director") and is free from any interest
and any business or other relationships which, in the view of the Board
of Directors, could, or reasonably could be perceived to, materially
interfere with the Director's ability to act with a view to the best
interests of the Company, other than interests arising from share
holding.
- The Independent Directors shall, where necessary or desirable,
hold separate meetings periodically at which the Executive Directors
are not in attendance.
III. Responsibilities
The Board is entitled to seek internal or external input, including
independent legal counsel and other advisers and rely on the honesty
and integrity of officers and management, the independent auditors and
other professional advisers.
Specific responsibilities of the Board of Directors include:
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Appointment of the Officers - The Board shall appoint the
Chief Executive Officer and President and approve the appointment of
all other Executive Officers of the Company.
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Appointment of a Chairman - The Board shall appoint an
Independent Chairman or an Independent Lead Director. With respect to
Board meetings, in the absence of appointment of an Independent
Chairman, the Chief Executive Officer shall serve as the Chairman of
each Board meeting.
The Chairman is responsible for the leadership of the Board of
Directors and enhancing the Board's effectives, including ensuring that
the responsibilities of the Board are understood by the Executive
Officers and the Board; ensuring that there are adequate resources
available to the Board to support its work; chairing all meetings of
the Board in a manner that promotes meaningful discussion; and ensuring
that, where functions are delegated to Directors and Board Committees,
the functions are carried out and results are reported to the Board.
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Assignment of Directors to Committees, and Establishment of Committees - The
Board shall review and approve the establishment of the following
Committees (at a minimum) and associated Committee Charters and shall
appoint Directors to such Committees:
- Financial reporting and internal controls (Audit Committee);
- Issues relating to compensation of Directors and Executive Officers (Compensation Committee).
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Appointment of an Independent Lead Director - The Lead
Director shall be Independent and is responsible for providing
independent leadership to the Board to facilitate the functioning of
the Board independently of management and enhance the Company's
corporate governance practices. Specific responsibilities include:
- Act as chair of Board meetings in the absence of the Chief Executive Officer;
- Recommend, where necessary or desirable, the holding of separate sessions of the Independent Directors, and chair such meetings;
- Review, with the assistance of management, the Company's corporate
governance structures and procedures to bring forward such matters as
policies for the Board's approval as necessary;
- Consult, as needed, with any or all of the Independent Directors,
at the discretion of either party, and represent such directors in
discussions with management on corporate governance or other matters;
- Serve as the Board ombudsman, so as to ensure that questions or comments of individual directors are heard and addressed;
- Perform such other duties as may be delegated by the Board of Directors.
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Corporate Governance & Policies - The Board shall approve
all policies, procedures, codes and charters of the Company relating to
corporate governance and shall assess at least annually, the Board's
effectiveness, the Committees' effectiveness and composition of the
Board in regards to independence, size and expertise, and review the
selection process (where applicable) for new nominees to the Board.
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Approval of Nominees to the Board - The Board shall review and approveall nominees to the Board]
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Approval of Strategic Plan and Budget - On an annual basis, management shall present to the Board a strategic plan and annual budget for the Board's approval.
In addition, the Board expects management to:
- Regularly review and update the Board on the Company's performance
against the strategic plan and budget, as well as provide context of
market conditions and other external factors impacting the Company's
business;
- Regularly report on any matters of potential material consequence for the Company;
- Develop policies and procedures, as needed, to adhere to
applicable laws, advance a culture of ethical conduct and best business
practices, and present such policies to the Board for approval;
- Periodically review the Company's compliance with its policies and
procedures, and update the Board on the Company's effectiveness in
regards to its policies and procedures;
- Comply with any additional duties and requests made by the Board of Directors or Committees.
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Monitoring of Financial Performance and Risk Matters - With the assistance of the Audit Committee, the Board shall:
- Review with management the Company's ongoing financial performance and results of operations;
- Review and approve the Company's audited and interim financial
statements and MD&A, including overseeing timely and accurate
disclosure of financial reports;
- Review with management the integrity of the Company's internal controls, risk identification, risk assessment and management;
- Review with management the Company's compliance with securities laws, audit and accounting principles;
- Ratify and confirm the Audit Committee's selection and recommended remuneration of independent auditors.
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Conflict of Interest Matters - International Minerals' Code
of Business Conduct and Ethics governs the Company's ethical conduct.
In accordance with the Code, the chair of the Audit Committee (or the
Board as a whole, if the potential conflict involves the chair of the
Audit Committee) has the authority to grant any such permission to
waive a potential conflict of interest and corporate opportunity
provision for a director or officer, and only for a specific instance.
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Establishment of Compensation for Officers and Directors: With the assistance of the Compensation Committee, the Board shall:
- Evaluate the compensation and performance of the Chief Executive Officer, President and Executive Officers;
- Periodically, and as deemed appropriate, grant stock options to officers, employees, consultants and Directors;
- Evaluate the compensation and performance of the Board members, Committee Members and Lead Director.
- Corporate Transactions: Review and approve all major
acquisitions, mergers, dispositions and investments and all significant
financings and other significant matters outside course of the
Company's business.
- Unbudgeted Capital Expenditures or Borrowing: Management
must seek approval of the Board for any single, significant unbudgeted
expenditure or borrowing in excess of US$500,000.
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